The landlord certification process is a one-time requirement to ensure each member who wants to receive credit information is in compliance with the Fair Credit Reporting Act, and has a legitimate need for the reports. This is mandated by the federal credit bureaus. Please be aware that if you let your RHAWA membership lapse, there is a re-certification process that you will be required to go through if you decide to rejoin at a later date.
You must complete the steps below to screen with RHAWA. Submit documents to screening@RHAwa.org.
- Create a Letter of Intent - sample only
- Download and sign Tenant Screening Service Agreement
- Download and sign list of rentals owned / managed
Step Two: Verification of Identity
We will be checking to ensure that you are not involved in any side business that may not be approved for the handling of credit reports (i.e. internet locator, service bail bond companies, credit repair agencies or credit clinics) by reviewing company’s website, checking listing or business in yellowpages and receiving a copy of your business license or printed verification from City / State, federal tax ID / employer identification number and / or article of incorporation. If you do not have a business license pertaining to rental housing, or are a sole proprietor or in a partnership, we will need to obtain written consent to secure a copy of personal credit report (credit check authorization) for sole proprietor or partners. Owner’s government issued photo ID such as driver’s license will need be photocopied.
Step Three: Banking Verification
This form includes the address on financial institution’s records matches membership application, banking institution’s name, the length of relationship between financial institution + member, and the types of accounts held
Step Four: Verification of Location
Copy of telephone or utility bill which reflects same individual or company name and address of rental office.
Step Five: Verification of Rental Ownership
Choose any two to submit:
- County Tax Assessor’s Bill
- Escrow Closing Statement
- Flood Certification
- Property Insurance
- Title Insurance
- Utility Bill
Step Six: Certification Fee
Federal Credit Bureaus require screening companies to verify that those who receive detailed credit information have a dedicated work space containing a locking file cabinet for storing your rental documentation and a paper shredder to destroy sensitive documents. If you transfer documentation electronically you must also have a password protected computer. This is only done once as long as you maintain your RHAWA membership, and your rental office remains at the same location. There is a $30 certification fee, which you may pay here. Contact the screening department to schedule your inspection.